AI receptionist for small businessesEvery call answered,
even when you can’t.
Calls come in while you’re with a customer, on a job or closed for the night. An AI receptionist picks up every one, answers questions, books the appointment straight into your calendar and passes anything tricky to your team.
- Free 30-minute consultation
- Written, scoped proposal
- 30 days of oversight after launch
The problems
we fix
- 01
Missed calls go to competitors
When nobody picks up, many callers don’t leave a voicemail. They ring the next business on the list.
- 02
Your team is interrupted all day
The same questions about prices, hours and availability pull people away from paying work.
- 03
After-hours enquiries wait until morning
Bookings that come in at night or at weekends sit unanswered while the customer moves on.
What we
build for you
Answers every call, day and night
A natural voice picks up instantly, takes several calls at once and never puts anyone on hold.
Books, moves and cancels appointments
It checks live availability in your calendar and confirms the booking while the caller is still on the line.
Answers from information you approve
Services, prices, hours, location and policies come from a knowledge base you control.
Hands over when it should
Upset callers and unusual requests go to a person, or it takes a detailed message for your team.
Logs every call
Each call is summarised and recorded in your CRM or sheet, with an alert to your team when it matters.
Confirms new bookings
An outbound agent can call each new booking to thank them and explain what to prepare, which helps cut no-shows.
Three steps
to launch
- 01
Free consultation
We learn how calls work today: the common questions, your booking rules and when a person must take over.
- 02
We build and test it
We build the agent by hand in n8n with a natural ElevenLabs voice, connect your calendar and CRM, and test it against real scenarios, including awkward callers.
- 03
Live, with 30 days of oversight
We switch it on for your number and watch real calls for the first 30 days, tuning answers until it runs exactly as intended.
Questions about ai receptionist
How much does an AI receptionist cost?
There are two parts. Building it is scoped and priced in a written proposal after a free consultation. Running it has usage costs you pay directly to the providers, such as call minutes and AI usage, which depend on your call volume. Our guide to AI receptionist costs breaks those running costs down.
Will callers know they’re speaking to an AI?
In the EU, yes: our voice agents tell callers they’re speaking to an AI assistant, as the law requires. Where disclosure isn’t legally required, it’s your decision, and we explain the pros and cons of each choice before launch.
Which calendars and tools does it work with?
We’ve built receptionists on Cal.com and Google Calendar, and we connect to most calendars, CRMs and booking tools that offer an API. We confirm your setup in the consultation.
What happens when it can’t handle a call?
It hands over. The agent transfers the call to a person, or takes a detailed message when nobody is available, so the caller is never stuck in a loop.
Can it speak languages other than English?
Yes, most major languages, including Bulgarian, wherever both speech recognition and a natural voice are available. Quality varies between languages, so we test in yours before launch.
Still have a question? Ask us directly. We’re happy to talk it through.
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Have something
worth building?
Book a free 30-minute call and leave with a clear next step. Prefer to write first? Send a short brief and we’ll reply with questions and times to talk.
Free 30-minute call · No obligationOr send a brief and we’ll reply by email
Prefer to write? hello@orryvelle.com